INSTRUCTIONS TO PARTICIPATE IN THE
extraordinary SHAREHOLDERS MEETING
The Extraordinary Shareholders Meeting will be held on January 31 of 2022 at 11:00am, via online. The Shareholders interested in participating in the online Shareholders Meeting, in accordance with Decree 398 of 2020, must fully identify themselves, for which a technological platform has been made available, that will allow the interaction of shareholders or their representatives, for which they must follow the following procedure:
INSTRUCTIONS TO PARTICIPATE IN THE EXTRAORDINARY SHAREHOLDERS MEETING - JANUARY 31 OF 2022
PRE-REGISTRATION OF SHAREHOLDERS TO JOIN THE MEETING
Shareholders interested in participating in the online Extraordinary Shareholders Meeting, in accordance with Decree 398 of 2020, must fully identify themselves, for which they need to send the following to the email address firstname.lastname@example.org:
Information of the person who will participate in the General Shareholders Meeting, either as a shareholder or as a shareholder’s proxy:
Attach the following documents as a PDF or clear photograph of them with the aim to establish the identity of the shareholder or proxy, as applicable:
Individual shareholder: Copy of ID
Shareholder company: i) Certificate of incorporation and legal representation issued no more than three months ago, and ii) copy of the registered agent’s ID.
In the event of representation through a proxy: In addition to the previous documents, the respective proxy authorization must be sent in the same email, together with a copy of the proxy's ID.
Important: With the aim to carry out the applicable pre-registration to join the online Shareholders Meeting, said information shall be received from January17th until January 28, 2022, at 5:30 p.m. (Bogotá time). Despite the established deadline, the recommendation is to send the information and respective documents with due notice in order to ensure adequate registration and thereby enable the normal operation of the Extraordinary Shareholders Meeting.
To register and access the Meeting platform, the shareholders or their proxies, as applicable, need to enter the following link: https://asambleabvc2022.azurewebsites.net/. The Shareholders Meeting platform will be available one hour before the meeting is due to start. The registration and voting instructions can be consulted here.
Shareholders that do not comply with the pre-registration procedure shall neither be able to access the Meeting platform, nor be able to vote on the proposals submitted for consideration.
bvc reminds the shareholders that for the development of the virtual meeting the virtual platform Zoom will be used, that allows the participation of the shareholders through the access link that will be sent to the registered email, once registration has been completed on the Meeting platform. It is necessary that the shareholders or their proxies ensure that they have the ideal internet connection and capacity, in order to guarantee their participation in the meeting. This technical capacity is an essential requirement for the optimal functioning of the meeting.
If you have any queries, shareholders can contact bvc at the email: email@example.com.
LIVE FOLLOW-UP OF THE VIRTUAL ASSEMBLY
The Shareholders' Meeting will be directly broadcast in Spanish and English on bvc's YouTube channel; however, this transmission does not allow the direct participation of the shareholder or access to the voting system that will be used to decide the proposals submitted for the shareholders’ consideration.
*bvc reports that the information the shareholders provide for the pre-registration procedure to participate in the General Shareholders Meeting is deemed reserved information, which is received in compliance with the legal duty of issuers to hold their ordinary general shareholders meetings and keep a record of them. Said information shall be used solely and exclusively for the purposes indicated in these instructions. (See Conceptos 14-22325 of 17-03-2014 and 14-75159 of 08-05-2014 by de la Superintendence of Industry and Commerce.)