Assembly 2022

INSTRUCTIONS TO PARTICIPATE IN THE GENERAL SHAREHOLDERS’ MEETING


(MARCH 31, 2022)




The General Shareholders' Meeting will be held on March 31, 2022 at 11:00am, virtually. Shareholders interested in participating in the General Shareholders' Meeting to be held virtually, in accordance with Decree 398 of 2020, must fully identify themselves and follow the following procedure:



I. PRE-REGISTRATION OF SHAREHOLDERS TO JOIN THE MEETING


In order to participate in the General Shareholders' Meeting, shareholders must pre-register by sending the following information and documents to to the email address secretaria@bvc.com.co:


  1. Information of the person who will participate in the General Shareholders Meeting, either as a shareholder or as a shareholder’s proxy:


  • Name

  • ID

  • Email address

  • Cellphone number

  • Role (individual shareholder, registered agent of the shareholder company, or proxy)


  1. Attach the following documents as a PDF or clear photograph of them with the aim to establish the identity of the shareholder or proxy, as applicable:

  • Individual shareholder: Copy of ID

  • Shareholder company: i) Certificate of incorporation and legal representation issued no more than three months ago, and ii) copy of the registered agent’s ID.

  • In the event of representation through a proxy: In addition to the previous documents, the respective proxy authorization must be sent in the same email, together with a copy of the proxy's ID.


Important: With the aim to carry out the applicable pre-registration to join the online Shareholders Meeting, the aforementioned information shall be received from March 9, 2022 at 8:00 a.m. (Bogotá time) and until March 30, 2022 at 5:00 p.m. (Bogotá time). Notwithstanding the deadline, the recommendation is to send the information and corresponding documents with due notice in order to ensure proper registration and thereby enable the normal operation of the Assembly.


II. REGISTRATION OF SHAREHOLDERS AT THE MEETING


To register and access the Meeting platform, the shareholders or their proxies, as applicable, must access the following link: https://asambleabvc2022.azurewebsites.net/. The Assembly's platform will be available as of 10:00 a.m. (Bogotá time) on March 31, 2022.The registration and voting instructions are available here.


Shareholders that do not comply with the pre-registration procedure shall neither be able to access the Meeting platform, nor be able to vote on the proposals submitted for consideration.


bvc informs the shareholders that the zoom platform will be used for the development of the virtual Meeting, which will allow the participation of the shareholders through the link and access code that will be on the upper left side of the main screen of the registration and voting platform, once the registration has been made on the Meeting platform. Shareholders or their proxies must ensure that they have the appropriate internet connection and capacity, in order to guarantee their participation in the meeting. This technical capacity is an essential requirement for the optimal functioning of the meeting.


If you have any queries, shareholders can contact bvc at the email: secretaria@bvc.com.co.



III. LIVE FOLLOW-UP OF THE VIRTUAL ASSEMBLY


The Shareholders' Meeting will be directly broadcast in Spanish and English on bvc's YouTube channel; however, this transmission does not allow the direct participation of the shareholder or access to the voting system that will be used to decide the proposals submitted for the shareholders’ consideration.


*bvc reports that the information the shareholders provide for the pre-registration procedure to participate in the General Shareholders Meeting is deemed reserved information, which is received in compliance with the legal duty of issuers to hold their ordinary general shareholders meetings and keep a record of them. Said information shall be used solely and exclusively for the purposes indicated in these instructions. (See Conceptos 14-22325 of 17-03-2014 and 14-75159 of 08-05-2014 by de la Superintendence of Industry and Commerce.)

ON-LINE ACCESS TO THE gENERAL SHAREHOLDER´S MEETING 2022

Click here and Enter our live stream

AGENDA

GENERAL SHAREHOLDERS’ ASSEMBLY - MARCH 31, 2022


I. Quorum verification


II. President and Secretary of the Assembly designation (paragraph - article 36 corporate bylaws)


III. Reading and consideration of the agenda


IV. Designation of the commission for the scrutiny, review and approval of the minutes


V. Approval of the Annual Management Report of the Board of Directors and the CEO of bvc of year 2021, includes:

a. Corporate Governance report

b. Audit and Risk Committee report


VI. Statutory Auditor's Report


VII. Financial Statements

a. Approval of the (consolidated and stand alone) financial statements of year 2021

b. Approval of Adoption Items for the First Time


VIII. Study and approval of the Reserves stockpiling and profits distribution proposal


IX. Corporate social responsibility program / annual donations program


X. Shareholders’ proposals. (article 44 corporate bylaws)

REPORTS AND FINANCIAL STATEMENTS


1. Management Report 2021

2. Financial Statements 2021

The Separate and Consolidated Financial Statements of Bolsa de Valores de Colombia S.A. are presented for the approval of the General Shareholders' Meeting. These Financial Statements are as of December 31, 2021.

2.1. Consolidated Financial Statements (Spanish Version)

2.2. Separate Financial Statements (Spanish Version)

2.3. Approval of Adoption Items for the First Time (Spanish Version)


3. Statutory Auditor's reports. (Spanish Version)

4. Study and approval of the constitution of reserves and of the Profit Distribution Project.

5. Corporate Social Responsibility Program/Annual Donation Program.

6. Corporate Governance Committee's Annual Report

7. Audit and Risk Committee's Annual Report

PROXY FORMS FOR THE SHAREHOLDERS' MEETING


Instructions for the presentation of powers of Attorney and proxy forms


According to the provisions of Art. 35 of the Exchange Bylaws, absent or incapacitated shareholders may attend the General Shareholders Meeting through a representative or attorney-in-fact, but subject to the following rules:

a. Except in the case of legal representation, neither management nor the employees of the company will be able to represent other shareholders while they are in their positions, nor substitute the powers conferred on them.

b. Each shareholder may be represented at the Meetings via a power of attorney issued in writing and stating the name of the proxy, the person entitled to replace them, if relevant, and the date or period of the meeting or meetings for which this power is granted.

The powers granted outside of the country will only require the formalities that are contemplated here.

Taking the preceding into account, you will find below the models of powers-of-attorney that may be used at the General Shareholders Meeting March 31, 2022:

Power-Of-Attorney For An Individual

Power-of-Attorney for a Legal Entity

Instructions for the presentation of powers of Attorney

MINUTES OF THE GENERAL SHAREHOLDERS' MEETING